Detailed guide: VAT and import duty: reducing financial guarantees

Updated: Section ‘Apply for SIVA’ updated to add link to questionnaire SIVA1a.

The Duty Deferment Scheme and financial guarantees

You have to pay VAT and Import Duty when you import goods to the UK. You can use the Duty Deferment Scheme (DDS) to make monthly payments to HM Revenue and Customs (HMRC) through a Deferment Approval Number (DAN).

To use the DDS, you have to give HMRC a guarantee through your bank that you can meet the cost of all your VAT and duties.

Simplified Import VAT Accounting (SIVA) can reduce the amount of the guarantee so it only covers duty, not VAT.

Conditions for SIVA approval

If you don’t already have a deferment account, you should apply for SIVA first.

To get SIVA approval, you must have a high level of control of your operations and flow of goods. You’ll need to demonstrate good record keeping that allows proper customs controls to be followed, and a good history of VAT compliance.

Ideally, you’ll have been registered for VAT for at least 3 years. You can still apply if you haven’t, but you’ll be subject to more financial and credibility tests.

You can’t use SIVA if you:

  • owe money to HMRC
  • have been charged with a serious offence by HMRC
  • have defaulted on deferment account payments more than once in the last 12 months
  • have incurred any default surcharges in the last 12 months
  • have transferred the business as a going concern in the last 3 years – unless the transfer happened because of a change in legal status, such as becoming a limited company

Your financial status

Your SIVA application will be rejected if your business is in financial difficulties, such as:

  • administration
  • liquidation
  • insolvency
  • receivership

You can apply for SIVA when your business is no longer in financial difficulty as long as you meet the approval conditions.

Additional checks

If you haven’t had a DAN before, HMRC may carry out more checks. They can ask for:

  • your audited accounts from the last 3 years
  • a credit check on your business

Apply for SIVA

You need to complete form SIVA1 and questionnaire SIVA1a to apply. HMRC usually send you a decision within 120 days, but will send you an acknowledgement if they can’t. You still need to guarantee to cover both VAT and duties until your SIVA application is approved.

If your business has more than one DAN, you’ll need to apply for SIVA separately for each account.

If you don’t get approval, you can reapply at any time.

Operating SIVA

You’ll get a letter of approval from HMRC if your application is accepted. You’ll need to fill in form SIVA2 with details of the amount you’ll be deferring each month.

If you don’t send this form to HMRC within 6 months of your approval letter, your SIVA approval will be cancelled and you’ll have to apply again.

Conditions for continued approval

You still need to meet the conditions for SIVA approval to continue using the scheme.

If you fail to meet the conditions at any time, approval can be suspended or withdrawn and you’ll have to immediately provide a guarantee to cover all VAT liabilities. If you don’t, HMRC will reduce or suspend your deferment account limit.

SIVA for agents

Any agent can apply for SIVA.

If you’re an ‘indirect’ agent who acts in your own name, you’re jointly liable with your client for any customs debt.

If you’re a ‘direct’ agent who acts in your client’s name, you’re not liable for the customs debt. HMRC will treat any payments you make from your DAN as payments on behalf of your client.

You must meet any liabilities that are set against your deferment accounts, or your SIVA approval will be withdrawn.

Duty of care

You need to check who you’re doing business with as SIVA may be desirable to fraudsters. You must make reasonable checks to establish the integrity and reliability of your customers.

HMRC can’t tell you exactly what checks you should make, but you should consider:

  • the nature of the supply – certain goods such as mobile phones are favoured by fraudsters
  • aspects of payment arrangements and conditions
  • details of the movement of goods involved

Contact the HMRC Fraud Hotline to report any suspicious transactions.

Source: HMRC

Guidance: HMRC VAT input tax toolkit

Updated: The Agent toolkit for VAT input tax has been updated for 2016 to 2017.

This HM Revenue and Customs toolkit is aimed at helping and supporting tax agents and advisers in completing returns on behalf of their clients. It may also be of use to anyone who is completing a return.

Tax agents and advisers can use it as a source of reference when advising clients on VAT matters or for reviewing client’s VAT declarations at the year end.

Source: HMRC

Guidance: HMRC VAT output tax toolkit

Updated: The Agent toolkit for VAT output tax has been updated for 2016 to 2017.

This toolkit provided by HM Revenue and Customs is aimed at helping and supporting tax agents and advisers when completing returns on behalf of clients. It may also be of use to anyone who is completing a return.

Tax agents and advisers who don’t complete their client’s return can use it as a source of reference when advising clients on VAT matters or for reviewing client’s VAT declarations at the year end.

Source: HMRC

Detailed guide: Negligible Value agreements to 30 September 2017

Updated: Negligible Value agreements to 30 September 2017 published with one new Negligible Value agreement added to the list during October 2016.

There was one new Negligible Value agreement added to the list during October 2016.

Negligible Value agreements up to 30 September 2017

A

Company Security Effective date Dissolved
AB Airlines Ord 3p 5 Apr 2000 10 Aug 2002
Abaca Ord 5p 1992 to 1993 30 Jul 2002
Aberdeen Pref Income Trust plc All 6 Nov 2002  
Aberdeen High Income Trust plc All 6 Nov 2002  
Aberfoyle Holdings Shs 8p 1993 to 1994  
ABI Leisure Group Ord 10p 1998 to 1999 5 Apr 2005
Affinity Internet Holdings plc Ords 10p 28 Apr 2003  
Afren Ords 31 Jul 2015  
Airbreak Leisure Group Ord 5p 1992 to 1993 21 May 2002
Airflow Streamlines plc Ords 25p 9 Feb 2006  
AiRedale Holdings 7.5p (net)
First red pref 50p
1992 to 1993 1 Jul 2003
Airfix Industries Ord 20p 1980 to 1981 12 Feb 1991
Alan Paul Ord 5p 1991 to 1992 17 Jul 2001
Albemarle & Bond
Holdings plc
Ords 16 May 2014  
Albert Fisher Group (The) All 19 Aug 2002  
Alexandra plc Ord 10p 29 Jul 2010  
Allied Partnership Group Ord 5p
10% Conv red pref £1
1992 to 1993 1992 to 1993
Alpha Estates Ord 5p 1991 to 1992 11 Dec 2001
Argonaut Games plc Ords 28 Feb 2005 12 Aug 2006
Arley Holdings Ord 25p 1990 to 1991 20 Jul 1999
ASW Holdings plc All
11% Pref £1
17 Jan 2003 1990 to 1991
Associated-Henriques Ord 5p 1990 to 1991 1 Jun 2004
Astra Holdings Ord 10p 1991 to 1992 5 Dec 2006
ATP Communications Group Ord 5p
6.5% Conv Red
Pref 1998/00
1993 to 1994
1993 to 1994
28 Aug 2001
Atlantic Telecom All 2 Mar 2002  
AT Trust Ord 30p 1990 to 1991 15 May 2001
Audit & General Ord 25p 1991 to 1992 31 Aug 2004
  11-3/4% Part
Conv red pref
1994
1982 to 1983  
Authority Investments Ord 20p
8% ConvUns
Ln Stk 2006/11
1990 to 1991
1990 to 1991
15 May 2001
Automotive Precision All 6 Jan 2005  
Avaleaon plc All 21 Oct 2002 26 Aug 2003

B

Company Security Effective date Dissolved
Babcock Prebon Ord 10p
6.75p (net) Red
Conv pref 20p
8.5p (net) Red
Conv pref 20p
1991 to 1992
1991 to 1992
1991 to 1992
15 May 2001
Barget Ord 25p 1985 to 1986  
Barings 5-3/4% 1st
Pref £1
7-1/4% 1st
Pref £1
8% 1st Pref £1
8% 2nd Pref £1
8.25%
Perpectual notes
9-3/4% N C
Pref £1
1994 to 1995
1994 to 1995
1994 to 1995
1994 to 1995
18 Nov 2002
1994 to 1995
 
Barrett (Henry) Group Ord 10p all 1992 to 1993
16 Oct 2001
11 Sep 2007
Baron Corporation plc     16 Jun 2005
Berkeley Berry Birch plc 10p Ords 5 Apr 2006  
Beckenham Group Ord 25p
Warrants to subscribe for Ord
1995 to 1996
1995 to 1996
18 Jul 2006
Beira Town Sites SHS 7p 1976 to 1977  
Bennett & Fountain Group plc All 1997 to 1998 22 Jun 2004
Bestwood Ord 5p 1990 1991 23 Mar 1999
Beverley Group Ord 1p 1998 to 1999 1 Sep 2002
Bioglan Pharma plc All 28 Feb 2002  
Bimec Industries Ord 5p 1994 to 1995 28 Jan 2003  
Blanchards Ord 10p 1995 to 1996 9 Apr 1996
Bom Holdings Ord 2-1/2p
10% Pref 25p
1989 to 1990
1989 to 1990
24 Jul 1992
Bond Worth Holdings Ord 25p
12% Conv pref £1
12% Conv UNS
LN STK 1982
1978 to 1979
1978 to 1979
1978 to 1979
 
Bradford & Bingley plc For further details read
Revenue and Customs Brief 16/09
Shares 29 Sep 2008
Brayhead Ord 10p 1975 to 1976 16 Jul 2007
Brent Walker Group Ord 10p
Warrants to subscribe for Ord
Var rate 2nd Conv red pref 2000/07
8.5% 3rd Conv
Red Pref
2007/10 £1
8.5% 4th Red
Pref 2007/12 £1
1997 to 1998
1997 to 1998
1997 to 1998
1997 to 1998
1997 to 1998
 
British Chrome Tanning Co Ord 25p
7-1/2% Pref £1
1977 to 1978
1977 to 1978
18 Mar 1985
British Enkalon Ord 25p 1981 to 1982 15 May 2001
Brittains Ord 25p
4.2% Pref £1
9% Conv red
2nd Pref £1
7-3/4% UNS LN
STK 1979/81
1980 to 1981
1980 to 1981
1980 to 1981
1980 to 1981
20 Jul 2004
Broadwell Land Ord 50p 1990 to 1991 28 Jun 2005
Brown (James) & Co 6% Pref £1 1968 to 1969  
Bulex Ord 25p 1973 to 1974 3 Oct 2000
Bullers All 1998 to 1999 18 Jun 2002
Burad Holdings Intl SHS 10p
A Ord 1p
12.75% Red
Conv pref £1
1991 to 1992
1991 to 1992
1991 to 1992
1 Apr 2003
Burns-Anderson Group Ord 10p 1992 to 1993 1 May 2001
Butte Mining Ords £500 (unlisted) 1 Jan 1999  
Butte Mining 10% (net)
Conv red
Pref 10p
1 Jan 1999  
BV Group plc All 10 Jan 2005 25 Feb 2006
Byard Holdings Ord 10p 1970 to 1971 31 Dec 1981

C

Company Security Effective date Dissolved
Cabra Estates Ord 25p 1993 to 1994 18 Feb 2003
Cadoro plc Ord 1p 1 Sep 1999 13 Apr 2006
Calluna plc Ord 5p 19 Jan 2000 23 Sep 2005
Cammell Laird Hdgs Ords 5 Apr 2002  
Campari International Ord 50p 1996 to 1997 3 Sep 2002
Campbell & Armstrong Ord 5p 1998 to 1999 11 Mar 2003
Caravans International Ord 20p 1982 to 1983 28 Mar 1989
Carter & Carter Group plc Ord 4p 14 Apr 2008  
Cawdaw Industrial Hdgs Ord 25p 1981 to 1982 16 Mar 1999
Cedar plc 5p Ords 1 Jan 2005  
Cellular Telecom Holdings Ord 10p 1995 to 1996 20 Jun 2000
Century Securities Ord 10p 1976 to 1977 12 Dec 1989
Chamberlain Phipps Group Ord 10p 1996 to 1997  
Chancery Ord 25p 1992 to 1993  
Charterhall SHS 5p 1990 to 1991 26 Jan 1999
Chelsea Man Ord 5p 1995 to 1996 12 May 1998
Chequers Group Ord 5p 1992 to 1993 16 Aug 2005
C & H (Hotels) Ord £1 1975 to 1976 21 Dec 1999
Chadwick Webb Processing All 1999 to 2000 12 Mar 2002
Circaprint Holdings Ord 10p 1991 to 1992 15 Jan 2001
Citygrove Ord 10p
7.75% Conv
Red pref £1
1990 to 1991
1990 to 1991
28 Nov 2000
City & Westminster Group Ord 1p
10% Conv UNS
LN STK 1998
1991 to 1992
1991 to 1992
9 Dec 1998
Claims Direct plc 1p Ord 30 Jan 2003  
Clarke Foods Ord 5p 1992 to 1993 6 May 2003
Clark, Son & Morland 7% 2nd Pref £1 1982 to 1983 17 Jan 2006
Clearmark Group Ord 25p 1992 to 1993 20 Apr 1999
Close FTSE 100 Trust plc Capital and income shares only 14 Oct 2004  
CMW Group Ord 5p 1993 to 1994 29 Oct 2002
Coal Investments Ord 1p 1996 to 1997  
Colorgraphic Ord 10p 1992 to 1993 29 Aug 2007
Coloroll Group Ord 10p 1990 to 1991 3 Jun 2003
Conder Group Ord 5p 1992 to 1993 20 Jan 2006
Consolidated Coal Ord 1p 1999 to 2000 19 July 2006
Corton Beach Ord 10p
7.5p (net) Conv
Red pref 10p
Conv red pref
1997/00 10p
1990 to 1991
1990 to 1991
1990 to 1991
12 Aug 2003
Courts plc All 15 Feb 2005  
Cox Industries Ord 10p 1975 to 1976 6 Apr 2004
Crossley Brothers 7% N C PrefD
Ord 25p
DEFD Ord 25p
5% Pref 25p
1966 to 1967
1966 to 1967
1966 to 1967
 
Crown Communications Ord 10p 1992 to 1993 4 Apr 2000
Crown Products Group Ord 5p 1997 to 1998 31 Jul 2000
Crowther (John) Group 5% Pref £1 1990 to 1991 23 Feb 1999

D

Company Security Effective date Dissolved
Danogue plc 5p Ords 1 May 2003  
Datrontech Group plc Ords 6 Nov 2001 28 Nov 2006
Dartmoor Invst Trust plc Ords 10p 31 Mar 2003  
Dawson International plc Ords 9 Dec 2013  
Delaney Group plc Ord 2p 2000 to 2001 15 May 2001
Dennis (James H) Ord 10p 1984 to 1985 30 Sep 1999
De Vries Ind Diamonds Ord 5p
6-3/4%
Conv LN STK
1965 to 1966
1965 to 1966
 
Dimplex Industries Ord 5p 1977 to 1978 26 Sep 2000
Dollar Land Holdings Ord £1 1971 to 1972  
Dominion Intl Group Ord 20p 1989 to 1990  
Donelon Tyson Ord 10p 1995 to 1996 15 Jun 2004
Dorran Construction Ord 20p 1967 to 1968  
Dreyfus & Co Ord 20p
6% Pref £1
1966 to 1967 1966 to 1967
Drings of Bath Ord 0.2p (AIM) 1998 to 1999 16 Jun 2004
DTZ Holding plc 5p Ords 4 Dec 2011  
Dunkeld Group Ord 1p 1993 to 1994 15 Feb 2000

E

Company Security Effective date Dissolved
Eagle Trust Ord 2.5p 1989 to 1990 16 Nov 1999
EC Cases Ord 10p 1985 to 1986 10 Apr 2001
Egas Ord 5p 1969 to 1970  
Egerton Trust Ord 25p
7% Conv red
Pref £1
9.75% 1st Red
Pref £1
1991 to 1992
1991 to 1992
1991 to 1992
12 Aug 2003
EIT Group Ord 5p
Warrants to subscribe for Ord
1993 to 1994
1993 to 1994
23 Feb 1999
Elbief plc All 16 Jan 2003  
Elderidge, Stableford & Co Ord 5p 1974 to 1975  
Elliott (E) Ord 25p 1983 to 1984  
Endeavors plc Ords 26 Sep 2008  
Energis plc 10p Ords 30 Sep 2002  
Ennstone plc Ord 25p 02 Apr 2009  
Enterprise Computer HDGS Ord 10p 1995 to 1996 12 Jun 2007
Entertainment Rights plc Ords 1 Apr 2009  
Equity & General SHS 5p 1990 to 1991 15 Jun 2004
Erinaceous Group plc Ords 0.5p 23 Mar 2010  
Erostin Group Ord 25p 1990 to 1991 3 Oct 2000
Espley Trust Ord 25p
11-1/2% Conv
UNS LN STK
1968
1985 to 1986
1985 to 1986
11 Dec 2004
Essex Furniture Ord 5p 1999 to 2000 24 Mar 2005

F

Company Security Effective date Dissolved
Fairbairn Lawson Ord 25p 1980 to 1981 26 Feb 2001
Fairfield Shipbuilding & Eng 6% Pref £10 1965 to 1966 7 Sep 1999
Fastrack Group plc All 2000 to 2001 9 Oct 2007
Federated Housing Ord 5p
9-1/2% Red
Pref 1995 £1
1990 to 1991
1990 to 1991
28 Nov 2000
Ferranti International Ord 10p
Special SH 1p
5.6% 1st Pref £1
3.5% 2nd Red
Pref £1
3rd Pref £1
1993 to 1994
1993 to 1994
1993 to 1994
1993 to 1994
1993 to 1994
 
Ferrari Holdings Ord 25p
9.5% (net)
Conv red pref £1
1990 to 1991
1990 to 1991
14 Dec 1999
Fii Group plc Ord 25p 21 Oct 2005  
Flare Group plc Ord 5p 31 Mar 2001 7 Sep 2007
Fobel International Ord 10p
8% UNS LN STK
1988/93
1991 to 1992
1991 to 1992
2 Dec 2004
Ford Sellar Morris Props Ord 20p 1992 to 1993 3 Nov 2004
Forth Investments Ord 2p 1991 to 1992 1 Mar 1996
Framlington Health & Income Fund All 9 Mar 2004  
Framlington Split Income Trust Ord 10p and Zero Pref 10p 6 Apr 2004 15 May 2006
Full Circle Industries Ord 1p 1999 to 2000 1 Apr 2003

G

Company Security Effective date Dissolved
Gartmore Balanced Assets Trust All 13 Oct 2004  
Gartmore Distribution Trust Ords 15 Mar 2004  
Gartons Ord 10p
7-1/2% Pref £1
1983 to 1984 1983 to 1984
Gaskell plc Ord 5p 22 Nov 2007  
GBE International Ord 10p 1999 to 2000  
Gearhouse Group plc All 08 Jan 2003  
Geared Income Securities All 29 Apr 2003  
Geared Income Inv Trust plc All 10 Apr 2003  
Geared Opportunities Income Trust Ords 15 Mar 2004  
GEI International plc All 11 May 2001 11 Apr 2006
General Eng Co (Radcliffe) SHS 10p 1979 to 1980 6 Apr 2004
Globe Petroleum Ord £1 1996 to 1997 30 Sep 2003
Godwin Warren Ctrl Systems Ord 25p 1988 to 1989 27 Apr 1999
Goldman H Group Ord 25p
9-1/4% GTD
UNS LN STK
1982
1986 to 1987
1986 to 1987
 
Goldring Ord 10p 1976 to 1977  
Govett European Enhanced
Inv Trust plc
1p Ords 31 Aug 2005 18 Jul 2006  
Govett European Technology
& Income Trust plc
Ords 31 Aug 2005  
Great Western Consolidated SHS A$1 1970 to 1971  
Greaves Organisation Ord 10p 1977 to 1978 31 Jan 2004
Greenhills Ord 1p (AIM) 1996 to 1997 2 Jan 2001
Grovebell Group Ord 5p
7.5% Conv Red
Pref £1
1986 to 1987
1986 to 1987
18 Apr 1999
Grovewood Securities Ord 25p
8% Conv UNS
LN STK 2000/03
1991 to 1992
1991 to 1992
9 Apr 2002
Guardian Group Ord 5p 1994 to 1995  
Guiterman(s) & Co Ord 10p
5-1/2% Pref £1
1966 to 1967
1966 to 1967
 

H

Company Security Effective date Dissolved
Hampson Industries plc 25p Ords 4 Dec 2012  
Handley Page Ord 25p
6% Pref £1
8% Conv UNS LN STK
1976/78
1969 to 1970
1969 to 1970
1969 to 1970
3 Jul 2001
Hanover Druce Ord 10p
6.75% Conv
UNS LN STK
1976/78
1991 to 1992
1991 to 1992
30 Nov 1999
Hardanger Properties Ord 10p 1991 to 1992 4 Apr 2000
Harland Simon Group Ord 10p 1993 to 1994 27 Mar 2001
Hartle Machinery Intl Ord 25p 1979 to 1980 23 Feb 1999
Hartley Baird Ord 5p 1991 to 1992 16 Mar 1999
Hay & Robertson plc All 17 Feb 2004  
Health Clinic plc (The) All 12 Dec 2002  
Healthcare Holdings Ord 10p 1993 to 1994 24 Oct 2000
Heenan Spark Ord 10p 1975 to 1976 18 Dec 1990
Helene plc All 5 Apr 1998 9 Mar 2004
Helm Chocolate (Holdings) 7% Red pref £1 1969 to 1970  
Henlys Group plc All 23 Jun 2004  
Heritage Ord 10p 1996 to 1997  
Herman Smith Ord 10p 1985 to 1986 9 Apr 2002
Heywood Williams Group plc Ords 18 Nov 2009  
H.M. Holdings Ord 25p 1988 to 1989 26 Oct 2007
HMV Media Group Ords 20 Dec 2013  
Hollas Group (The) Ord 5p 1998 to 1999 18 Dec 2001
Honobilt Group Ord 5p 1990 to 1991 10 Apr 2001
Hughes Food Group Ord 5p 1991 to 1992 6 Mar 2007
Humphreys Ord 25p 1970 to 1971  

I

Company Security Effective date Dissolved
Independent Energy Holdings plc All 15 Nov 2000 9 Apr 2007
Independent Insurance Group plc All 5 Apr 2002  
International Food Machinery Ord 2p 1995 to 1996  
International Resort Holdings Ord 25p 1992 to 1993 1 May 2007
Intersolar Group Ords and Prefs 17 Jan 2004 19 Apr 2005
Investment & Property HDGS Ord 25p 1976 to 1977 11 Feb 1994
Irevolution Group plc All 14 Jan 2004  
Israel – British Bank Ord £10 1974 to 1975  

J

Company Security Effective date Dissolved
Jarvis plc Ord 5p 26 Mar 2010  
Jasmin plc Ord 25p 18 Mar 2004  
Jessel Trust Ord 25p 1976 to 1977 22 Feb 2002
John Foster & Son plc Ord 25p 17 Aug 2002  
John Lusty Group plc All 10 Oct 2002  
Jove Investment Trust CAP 16 Dec 2004  

K

Company Security Effective date Dissolved
Keatway International Ord 10p 1992 to 1993 31 Aug 2004
Kendell Ord 0.5p 1997 to 1998  
Kentish Property Group Ord 5p 1989 to 1990 5 Jun 2001
Knowledge Management Software plc All 1 Nov 2002 9 Dec 2003
Kurunegala Holdings Ord 7-1/2p 1972 to 1973 6 Apr 2004

L

Company Security Effective date Dissolved
Lane Fox & Co Ord 20p 1975 to 1976 7 Apr 1987
Leading Leisure Ord 5p 1990 to 1991 9 Jan 2007
Leeds United plc 1p Ords 19 Mar 2004 31 Oct 2006
Leggmason Investors American American Ord 0.1p 18 Nov 2003  
Leggmason Investors Income & Growth All 15 Mar 2004  
Leggmason Investors Strategic Assets Trust plc Ord 1p 25 Feb 2003 5 Jan 2005
Leggmason Inv Strat Assets Sec plc ZDP Shares 28 Nov 2004  
Leicester City plc All 27 Feb 2003  
LEP Group Ord 2p 1 Jan 1996 31 Aug 2005
Lesney Products Ord 5
RES VTG Ord 5p
7-1/2% Pref £1
1982 to 1983
1982 to 1983
1982 to 1983
26 Aug 2002
Leveraged Income Fund Limited Zero Dividend
Preference Ords
3 Dec 2007 3 Dec 2007
Lewson International Ord 12-1/2p 1976 to 1977  
L Gardner Group plc Ords 1 Mar 2003 19 Feb 2008
Lightship Ord 20p 1994 to 1995 28 Mar 2000
Lilley Ord 12.5p 1992 to 1993  
Lister & Co Ord 25p
5% Pref £1
4% DEB STK
Red
1999 to 2000
1999 to 2000
1999 to 2000
 
Litho Supplies plc Ords 21 Jul 2010  
London & Liverpool Trust Ord 10p 1984 to 1985 23 May 2000
London Mining plc All 16 Oct 2014  
London Scottish Bank plc
The Government has ensured
that the retail depositors will receive
their monies deposited in full.
However, it does appear
that this will not apply
to the unsecured creditors.
10p Ords 8 Oct 2010  
London United Investment SHS 20p 1990 to 1991  
Lord (Cyril) Ord 25p
6-1/2% Red
Pref £1
1968 to 1969 1968 to 1969
Lowndes Queensway Ord 5p 1990 to 1991  
Lyle Shipping Ord 25p
PrefD Ord 5p
6-3/4% Pref £1
1988 to 1989
1988 to 1989
1988 to 1989
16 May 1997
Lyon & Lyon 5-1/2%
(now 4.1% net)
Pref £1
1990 to 1991 21 Dec 1999

M

Company Security Effective date Dissolved
Mackie International Group Ord 10p 1998 to 1999  
Mahoney (Martin) & Brothers B Ord IR 25p 1978 to 1979  
Main (A&J) & Co Ord £1 1972 to 1973 6 Oct 1987
Marchpole Holdings plc Ords 1 Jul 2009  
*Marconi Ord 5p 19 May 2003  
Martin Currie High Income Trust plc All 5 Apr 2003 9 Jun 2007
Mason & Barry SHS 25p 1968 to 1969 20 Jun 1989
Maxwell Communication Corpn Ord 25p 1991 to 1992  
McLaughlin & Harvey Ord 25p 1998 to 1999  
Media Zeros plc All 14 Oct 2004  
Melody Mills Ord 25p 1982 to 1983 25 Jan 2000
Melville Group Ord 1p 1994 to 1995 31 Oct 2006
Meteor Technology Ord 10p
Warrants to subscribe for Ord
1998 to 1999
1998 to 1999
27 Nov 2001
Mettoy Co Ord 25p
DEFD Ord 25p
1984 to 1985
1984 to 1985
29 May 2001
Mice Group plc Ords 20 Dec 2007  
Midland & Scottish Resources All 1998 to 1999 20 Apr 2006
Milbury Ord 25p 1985 to 1986 7 Sep 2007
Miller Fisher Group plc 5p Ords 30 Apr 2003 28 Feb 2006
Miller (Stanley) Holdings Ord 10p 1990 to 1991 29 Jan 2002
Miskin Group Ord 1p 1997 to 1998  
Mitchell Construction HDGS Ord 25p
7% Pref £1
1972 to 1973
1972 to 1973
28 Sep 2004
Modern Eng Bristol (Hldgs) Ord 25p 1984 to 1985 19 Aug 2003
Mountleigh Group plc Ord 25p
6-1/2%
Pref £1
1992 to 1993
1992 to 1993
 
Motor Rail Ord 25p 1980 to 1981 15 Dec 1987
Mouchel Group plc Ords 0.25p 28 Aug 2012  

N

Company Security Effective date Dissolved
Navan Mining plc All
5.25% Conv Red
Pref £1
5 Apr 2003
1992 to 1993
3 Jul 2007
Newgate Trust Ord 1p 1993 to 1994 22 Jan 2002
Newmark (Louis) Ord 25p 1996 to 1997  
New Star Enhanced Income Trust plc All 3 Sep 2003 1 May 2005
Norbury Insulation Group Ord 25p 1973 to 1974 22 Jun 2004
Norfolk House Group Ord 5p 1990 to 1991 5 Sep 2000
Northborough Inv Trust Ord 25p 1979 to 1980 18 May 1999
16 Feb 1999
North British Locomotive Co Ord £1
5% Pref £1
5% A Pref £1
Nil at 6 Apr 1965
Nil at 6 Apr 1965
Nil at 6 Apr 1965
 
Northern Rock plc Shares 22 Feb 2008  
Norton Group Ord 12.5p 1992 to 1993 17 Oct 2000
Northumbrian Fine Foods plc Ords 5p 20 Aug 2001  
Norvic Securities Ord 10p
8% Conv Uns
Ln Stk 1982
1981 to 1982
1981 to 1982
16 Oct 1990
Nova (Jersey) Knit Ord 20p 1985 to 1986  
Novalal Ord 5p 1992 to 1993 22 Jan 2002
NSM Ord 25p 1997 to 1998  

O

Company Security Effective date Dissolved
On Demand Information Ord 1p 1998 to 1999 23 Sep 2006
Opus Holdings Ord 20p 1966 to 1967  
Oxford Virology Ord 5p 1992 to 1993 29 Apr 2007

P

Company Security Effective date Dissolved
Palma Group (aka Pex) All 2000 to 2001 8 Sep 2007
Palmerston Holdings plc Ords 11 Oct 1995  
Panfida Group Ord 25p 1992 to 1993  
Paradise (B) Ord 10p 1982 to 1983 5 Apr 2005
Parkfield Group Ord 2p
Red pref
2010/13 £1
1990 to 1991
1990 to 1991
 
Partners Holdings All 2000 to 2001 17 Jun 2003
Patent Industrial Group Ord 25p 1976 to 1977 9 Jan 2001
Pavilion Leisure Shs 10p 1991 to 1992  
Pavion International Ord 25p
5-1/2% (now 3.85% net) Pref £1
7-1/2% (now 5.25% net) Pref £1
1991 to 1992
1991 to 1992
1991 to 1992
7 May 2002
Pawson (WL) & Son Ord 5p 1981 to 1982 24 Oct 2000
Peak Investments Ord 10p 1980 to 1981 11 Oct 1989
Pennant Properties Ord 10p
Ord 10p
1990 to 1991
1994 to 1995
8 Apr 2003
Pentos 4-1/2% Pref £1 1994 to 1995 17 Jul 2007
Peters (Michael) Group Ord 25p 1990 to 1991 4 Apr 2000
Pex see Palma Group      
Photobition Group plc 5p Ords 31 Oct 2001  
Pickles (William) Ord 10p
A NON VTG Ord 10p
5-1/2% Pref £1
1983 to 1984
1983 to 1984
1983 to 1984
12 Jun 2001
Planestation Group plc Ords 11 Jul 2006  
Plastiseal Ord 5p 1992 to 1993 1 May 2001
Po Na Na Group plc All 1 May 2003 14 Aug 2007
Polly Peck International Ord 10p
6% Conv Red
Pref £1
1991 to 1992
1991 to 1992
 
Premier UK Dual Return Trust plc 0.1p Capital Shares 16 Jan 2009  
Pressac plc Ords 14 Jun 2006  
Principal Hotels Group Ord 5p
11% Conv UNS
LN STK 1994/98
1991 to 1992
1991 to 1992
10 Sep 2002
Prospect Industries Ord 1p 1997 to 1998 1 Jul 2003

Q

Company Security Effective date Dissolved
QSP Group plc Ord 0.2p 17 Oct 2001 3 May 2005
Quilter Global Eenhanced Income Trust plc All 3 Oct 2003 11 Oct 2005

R

Company Security Effective date Dissolved
Rackwood Mineral Holdings plc All 29 Apr 1999 14 Apr 2003
Rage plc 1p Ords 19 Mar 2003  
Reece plc All 20 Mar 2003 30 Dec 2003
Regent Corpn Ord 1p
34.2% Pref £1
1998 to 1999
1998 to 1999
16 Jan 2001
Regent Inns plc Ords 10 Dec 2010  
Reliant Group Ord 10p 1991 to 1992 16 Mar 1999
Renaissance Holdings Ord 25p
Warrants to subscribe for Ord
8.5% Conv UNS LN STK 1994
1991 to 1992
1991 to 1992
1991 to 1992
6 Aug 2002
Rentminster Ord 5p 1992 to 1993 25 Jan 2000
Resort Hotels Ord 50p
12.375% 1st
MORT DEB STK 2016
1994 to 1995
1994 to 1995
28 Aug 2007
Revalation Picadilly Holdings Ord 2.5p 1998 to 1999 23 Nov 2004
Richards & Wallington Ind Ord 10p
DEFD 10p
1981 to 1982
1981 to 1982
13 Jul 1999
Rippingilles Ord 25p 1971 to 1972 28 Mar 1989
Rivington Reed Ord 25p
9-1/2% Conv
Red Pref £1
1980 to 1981
1980 to 1981
22 Aug 2000
RKF Group Ord 10p 1990 to 1991 27 Sep 2005
Rockfort Group Ord 20p 1991 to 1992 8 Jan 2005
Rockwood Holdings Ord 10p
8.5% (net)
Conv Red Pref £1
1990 to 1991
1990 to 1991
29 Jul 2003
Rosehaugh Ord 20p 1994 to 1995 10 Dec 2002
Rotaprint Ord 1/2p 1987 to 1988 3 Jun 1993

S

Company Security Effective date Dissolved
Save Group plc All 10 Jan 2002 13 May 2008
Sale Tilney Ord 25p
5% Red NON
VTG Pref £1
1992 to 1993
1992 to 1993
1 May 2007
Sauniere plc Zero Div Pref 8 Apr 2005  
Scotcross Ord 25p
6-1/2% Red
Pref £1
6% UNS LN STK
1986/88
1984 to 1985
1984 to 1985
1984 to 1985
8 Aug 2006
Scotia Holdings plc Ord 5p 29 Jan 2001  
Scott (David) Group SHS 10p 1983 to 1984 12 Sep 2000
Scottish Heritable Trust Ord 25p 1993 to 1994  
SCS Satellite Comms Systems Ord 20p 1997 to 1998 30 Jul 2002
Second Scottish National Trust plc Ords 24 Sep 2004  
Security & General Media All 1998 to 1999 23 Aug 2005
Sharp & Law Ord 10p
Red conv pref
1995 10p
1989 to 1990
1989 to 1990
16 Oct 2001
SLG Realisations plc Ord 1p 7 Mar 2003  
SnackHouse plc Ords 11 Oct 2001 17 Jan 2006
Sock Shop International Ord 5p 1990 to 1991 23 Apr 2004
Solex A RES VTG SHS
50p
1985 to 1986 9 Aug 1995
Sonic Sound Audio Holdings Ord 10p 1982 to 1983  
Sound Diffusion Ord 5p
7.25% Conv Red
Pref £1
1988 to 1989
1988 to 1989
11 Apr 2006
11 Apr 2006
South Green Holdings All 1997 to 1998 13 Nov 2001
Solvera All 1999 to 2000 4 Apr 2007
Sparrow, Hardwick 7% Pref £1 1983 to 1984 4 Dec 2001
Spencer (George) Ord 25p 1989 to 1990 18 Jun 2001
Speyhawk Ord 10p
9.75% Red pref
2014 £1
1993 to 1994
1995 to 1996
25 Sep 2001
Sportsworld Media Group plc All 17 Jan 2003 25 Feb 2009
St David’s Investment Trust plc All 24 Jun 2004 3 Dec 2008
Staflex International SHS 25p 1978 to 1979 11 Feb 2003
Stoddard International plc Ord 10p
4% Cumulative
Pref £1
6 Jan 2005
6 Jan 2005
 
Stone-Platt Industries Ord 25p
Conv PrefD Ord
25p
4.3% Pref £1
1981 to 1982
1981 to 1982
1981 to 1982
5 Jun 2001
Storedale plc All 29 Sep 2006 16 Feb 2008
Sturla Holdings Ord 2p
6-1/2% Pref £1
1984 to 1985
1984 to 1985
24 Jul 1989
Sunleigh plc Ords 7 Jun 2001 8 Dec 2008

T

Company Security Effective date Dissolved
Tams (John) Group Ord 10p 1999 to 2000 13 May 2008
Thames Investment & Securities Ord £1
12% Conv Red
Pref 75p
1985 to 1986
1985 to 1986
22 Dec 1987
The Mayflower Corporation Ords 5p 31 Mar 2004  
The Media & Income Trust plc Ords 2.5p 15 Mar 2004  
The Monthly High Income Trust plc Geared ords 4 Dec 2003  
The Quarterly High Income Trust plc Ords 2.5p 15 Mar 2004  
The Quarterly High Income Trust plc Zero dividend prefs 6 Oct 2005  
The Technology & Income Trust Limited Ord 1p 5 Apr 2005  
The Yorkshire Group plc All 7 Oct 2004  
Timberweb plc All 5 Apr 2002 27 Aug 2003
Total Office Group Ord 5p 1999 to 2000 12 Apr 2005
Transtec All 1999 to 2000  
Tranwood Ord 5p 1991 to 1992 13 June 2000
Trilion Ord 10p 1992 to 1993 19 Sep 2000
Triumph Investment Trust Ord 25p 1974 to 1975 18 Jun 2002
Trust plc      
Turriff Corpn Ord 25p
5-1/2% Pref £1
1991 to 1992
1991 to 1992
6 Sep 2003

U

Company Security Effective date Dissolved
Union International 6% Pref £1
7% Pref £1
1995 to 1996
1995 to 1996
10 May 2004
Uno All 1999 to 2000  
Utility Cable Ord 1p 1989 to 1999 2 Nov 2007

V

Company Security Effective date Dissolved
Vanco plc Ord 5p 29 Jul 2008  
Versailles Group Ord 1p 2000 to 2001  
Viners Ord 1p
Ord 10p
4.9% Pref £1
10% Conv red
SECD LN STK
1988
1982 to 1983
1982 to 1983
1982 to 1983
1982 to 1983
27 Mar 2001
Virtuality Group plc All 12 Apr 2002 7 May 2005
Vista plc All 1998 to 1999 11 Feb 2000
Vocalis Group plc Ords 11 Aug 2004 7 Feb 2006
Voice Recognition Software Ord 11 Aug 2004 7 Feb 2006
Vosper Ord LTD VTG
25p
1986 to 1987 6 Dec 1999

W

Company Security Effective date Dissolved
Wakebourne Ord 40p 1997 to 1998 24 Oct 2000
Ward Group Ord 5p 1992 to 1993  
Warner Estate Holdings plc Ords 28 Feb 2014  
Warringtons Ord 25p 1991 to 1992  
Waterford Wedgwood UK plc
(Please note that as well as the
UK listing this company was also
listed on the Irish Stock Exchange
from 17 Dec 2008 until 5 Jan 2009.)
Stock units 29 Apr 2010  
Wayrol Ord 2p 1995 to 1996 31 Aug 2005
Wescol Group plc All 8 Jan 2003 22 Aug 2006
Westerly Ord 10p
11% Pref £1
1991 to 1992
1991 to 1992
28 Jan 2003
Weston Medical Group plc Ord 1p 28 Feb 2003  
West Industries Ord 5p 1992 to 1993 3 Aug 1999
Willaire Group Ord 20p 1992 to 1993 10 Jul 2001
  Fixed rate
Conv red pref 2p
1992 to 1993  
Williams (Ben) & Co Ord 10p
6% pref £1
1984 to 1985
1984 to 1985
30 Aug 1988
Williams Hudson 4-1/2% pref £1 1982 to 1983 14 Aug 2007
Williams Hudson Ord 20p
8% pref £1
8-1/2% Conv
UNS STK
1990/95
1982 to 1983
1982 to 1983
1982 to 1983
14 Aug 2007
Williams (John) Industries Ord 25p 1992 to 1993 6 Nov 2007
Woolworths Group plc Ords 26 Feb 2009  
World of Leather All 1999 to 2000  
World Telecom Ord 2p 1999 to 2000  
W Ribbons Holdings Ord 10p
10% Conv red
Pref 1995/96 £1
1984 to 1985
1986 to 1987
9 Aug 2005
Wyatt (Woodrow) (Holdings) Ord 5p 1983 to 1984  

X

Company Security Effective date Dissolved
XL Communications Ord 5p
Warrants to subscribe for ord
1998 to 1999
1998 to 1999
 

Y

Company Security Effective date Dissolved
Yorkshire Food Group Ord 10p 1997 to 1998 12 Aug 2005
Yorkshire Group plc All 10 Oct 2004  

Negligible Value agreements to 16 June 2016.

Note: For Capital Gains Tax purposes the receipt of the Marconi Corporation shares and warrants will be treated as a part disposal of shares in Marconi plc. In calculating the allowable expenditure to be used in the chargeable gains computation the base cost is to be apportioned using part disposal formula ie A/A+B. The A element will be the value of the Marconi Corporation shares and warrants received, the B element will be nil.

Source: HMRC

Guidance: Money Laundering Regulations 2017: supervision of estate agency businesses

Updated: This guidance has been updated to reflect legislation changes effective from 26 June 2017.

The Money Laundering Regulations ensure businesses at risk of being used for money laundering by criminals and terrorists have controls in place to minimise the risk of this happening. This guide gives details of what estate agency businesses must do to minimise these risks and how to report suspicious activity.

Source: HMRC

Detailed guide: Apply the off-payroll working rules in the private sector

Updated: Removed guidance on the additions and deductions needed to calculate the deemed employment payment as these are covered in another guide (which is linked to).

Overview

The off-payroll working rules are in place to make sure that you pay broadly the same tax and National Insurance contributions (NICs) as an employee if you:

  • provide your services to a client through your own intermediary (most commonly a limited company that you control)
  • would have been an employee if you were providing your services directly to a client

Where the client is in the private sector and the off-payroll working rules apply, your intermediary will need to calculate a ‘deemed employment payment’. This is the amount deemed to be the income of the worker, once deductions and employer’s NICs have been removed.

Your intermediary will need to:

  • pay the employer’s NICs to HM Revenue and Customs (HMRC)
  • pay any tax and other NICs due, at the end of the tax year
  • take into account the deemed employment payment when paying Corporation Tax, paying dividends to shareholders or operating the Construction Industry Scheme (CIS) regime

You’ll need to report information about these engagements to HMRC on your Self Assessment tax return, and pay any other Income Tax and NICs that are due.

Check if you need to calculate the deemed employment payment

You need to work out how much your intermediary:

  • received in the tax year from off-payroll working engagements
  • paid to you as employment income

You don’t need to calculate the deemed employment payment if the amount your intermediary paid you (as employment income) was equal to, or more than, the amount it received from off-payroll working engagements in the tax year.

Calculate the deemed employment payment

To calculate the deemed employment payment, you’ll need details of:

  • the payments received by the intermediary
  • payments made to the worker (like salary, benefits in kind)
  • pension contributions made for the worker
  • expenses met by the intermediary

You can use the IR35 – Deemed Employment Payment Calculator (Excel file) to calculate the deemed employment payment.

You can find more information on what costs to include and deduct in the guide on how to calculate the deemed employment payment.

If your intermediary supplies the services of more than one worker to a client under the same contract, you’ll need to calculate the deemed employment payment separately for each worker.

If a client makes a single payment to your intermediary for 2 or more workers, the income received must be split proportionally.

Understand the results of the calculator

If the deemed employment payment is a:

  • negative number (or 0) – you don’t need to pay any further Income Tax or NICs, but you should keep evidence of your calculation and supporting information
  • positive number – you must pay Income Tax and Class 1 NICs on this amount.

Your intermediary is responsible for paying the tax and the employer and employee Class 1 NICs due on the deemed employment payment.

You can use your payroll software or Basic PAYE tools to work out how much tax and NICs need to be paid on the deemed employment payment. You can also use the Employer further guide to PAYE and NICs.

Report payment

If your intermediary makes salary payments to the worker during the year, report them on a Full Payment Submission (FPS) on or before the time of payment. If you don’t make salary payments then return an Employer Payment Summary (EPS).

The deemed employment payment should be reported on an FPS on or before 5 April each year.

Your intermediary should include the deemed employment payment on a P60 form, which your intermediary must issue to employees by 31 May after the end of the tax year.

If you can’t accurately calculate the deemed employment payment by the end of the tax year, you’ll have until the following 31 January to submit final figures and pay any balance of tax and NICs due, provided:

  • you report a provisional calculation of the deemed employment payment on an FPS on or before 5 April
  • make the appropriate payment of tax and NICs to HMRC
  • you report final figures on an Earlier Year Update (EYU) submitted on or before the 31 January following the end of the tax year
  • pay a balancing payment of any additional tax and NICs due by that date

In these circumstances, interest will be due on the balancing payment but not a late payment penalty. This concession on penalties will be reviewed annually and notice will be given if it’s to be withdrawn.

Self Assessment tax return

The deemed employment payment is treated as your employment income from your company or partnership. You should include it with any other employment income on your Self Assessment tax return.

If you receive a salary from your intermediary, it will need to give you a P60 after the end of the tax year. The pay, tax and NICs details on the P60 should include the deemed employment payment as well as tax and NICs paid on it. Enter the total P60 pay, tax and NICs figures on the employment page of your Self Assessment tax return.

If only a provisional amount of tax and NICs has been paid when you get your P60, your intermediary should give you a revised P60 with the correct deemed employment payment by the 31 January, after the end of the tax year. Use the figures from the revised P60 on your Self Assessment tax return.

Calculate VAT and Corporation Tax

When calculating Corporation Tax liability, your intermediary can deduct the amount of the deemed employment payment and any Class 1 employer’s NICs due on it. This deduction is only allowed when you calculate the taxable profits for the accounting period in which the deemed employment payment is treated as paid.

The fees charged by your intermediary for providing services will still be subject to VAT, even if the engagement is within the off-payroll working rules. This is because it’s still the intermediary that’s contracting to provide services to its clients and as such the supply remains within the VAT regime.

Source: HMRC

Detailed guide: What payroll information to report to HMRC

Updated: The Payroll ID changed indicator section of the employee information table has been updated.

As an employer running payroll, you should report your employee’s pay and deductions in a FPS on or before their payday (unless an exception applies). You can now payroll car benefit.

You should also send an EPS by the 19th of the following tax month for HM Revenue and Customs (HMRC) to apply any reduction (for example, statutory pay) on what you’ll owe from your FPS.

If you’ve not paid any employees in a tax month, send an EPS instead of a FPS.

Your payroll software may have different names for the fields below.

Employer information

Report these in every FPS and EPS.

Field Description
HMRC office number The first part of your employer PAYE reference (3 digits) – this is on the letter HMRC sent you when you registered as an employer. You can also find it on P6 or P9 coding notices
Employer PAYE reference The second part of your employer PAYE reference (the letters and numbers after the slash)
Accounts Office reference Format ‘123PA00012345’ – you’ll get this from HMRC after you’ve registered as an employer. It’s also on letter P30B if you pay electronically, or payment booklet P30BC if you don’t
Related tax year The Income Tax year that this report relates to

Include these if they apply to your business.

Field Description
Employer’s Contracted Out Number (ECON) Get this from your contracting-out certificate or pension scheme administrator
SA UTR Your Unique Taxpayer Reference (UTR) for Self Assessment (SA) if you’re a sole trader, or the partnership UTR if you’re a partnership
COTAX reference Your Corporation Tax reference, if you’re a limited company. If you have more than one, enter the reference for the company responsible for employment contracts

Employee information

Report this information in a FPS every time you pay an employee.

Field Description
National Insurance number The employee’s National Insurance number. Leave blank if you don’t know it, but make sure you enter their address
Title  
Surname or family name  
Forename or given name  
Second forename or given name  
Initials Only needed if you don’t know their full forename(s)
Date of birth  
Gender  
Address Enter their address if they’re a new employee, you don’t know their National Insurance number or the employee’s address has changed
UK postcode  
Foreign country Only enter their country of residence if they live outside the UK, Channel Islands or Isle of Man. Also complete the ‘Address’ field
Payroll ID You can assign payroll IDs to your employees. The ID must be unique. Use a different one if you re-employ someone (if you do this within the same tax year restart their year-to-date information from ‘£0.00’) or have an employee who has more than one job in the same PAYE scheme. If you reuse a previous payroll ID you’ll create a duplicate record and report payroll incorrectly
Payroll ID changed indicator Only set the payroll ID changed indicator when reporting payroll ID changes and ensure both the ‘OLD’ and ‘NEW’ payroll ID is entered. You should not include the original start date. Don’t put ‘Yes’ if you used a different payroll ID when you re-employed someone who left in the same tax year. You should ensure that the year to date financial data cumulates from that on the previous submission.
Old payroll ID for this employment Only enter their old ID if it’s changed since your last FPS. You mustn’t complete this if you are re-employing someone. If you don’t supply it, and they have more than one job in your PAYE scheme, your PAYE bill may be calculated incorrectly
Irregular payment pattern indicator Only put ‘Yes’ if the employee isn’t being paid regularly (for example, they’re a casual employee or on long-term sick leave) or if you’re not going to pay them for 3 months or more

Pay and deductions

Report information about each employee’s pay and deductions in a FPS.

Pay and deductions made this period

Field Description
Taxable pay The total pay to the employee that is taxable (even if tax is not due) in this period, including any benefits in kind which you have taxed via the payroll
Tax deducted or refunded  
Student Loan deductions recovered  
Pay after statutory deductions Their net pay after you’ve deducted tax, National Insurance contributions (NICs) and Student Loan repayments. Don’t include payments you’re including in ‘Non-tax or NIC payment’
Deductions from net pay Any other deductions you’ve taken for example, child maintenance payments (don’t include tax, NICs and Student Loan repayments)
On strike Only put ‘Yes’ if you reduced your employee’s pay because they were on strike
Non-tax or NIC payment Any payment made to the employee that is not subject to PAYE tax or NICs that has been sent with the ‘salary’ payment for this period

Year to date totals

Field name Description
Taxable pay to date The total taxable pay to date in this employment only, including any benefits that have been taxed through the payroll, including this payment
Total tax to date  
Total Student Loan repayment recovered to date  

If you’ve employed the same person more than once in a tax year, report for their current employment only.

Pension deductions

Field Description
Employee pension contributions paid under ‘net pay arrangements’ Pension contributions paid under ‘net pay arrangements’ in this pay period
Employee pension contributions not paid under a ‘net pay arrangement’ Contributions taken from their pay after deducting tax and NICs in this period
Employee pension contributions paid under ‘net pay arrangements’ year to date The amount of pension contributions your employee paid under the ‘net pay arrangements’, to date, in this employment, within the tax year
Employee pension contributions not paid under a ‘net pay arrangement’ year to date The amount of pension contributions that are not paid under the ‘net pay arrangements’, to date, in this employment, within the tax year

Statutory maternity, paternity, adoption and shared parental pay

Field Description
Statutory Maternity Pay (SMP) year to date  
Statutory Paternity Pay (SPP) year to date  
Statutory Adoption Pay (SAP) year to date  
Statutory Shared Parental Pay (ShPP) year to date  
ShPP: Partner surname or family name Only put this when you report ShPP for the first time for this employee
ShPP: Partner forename or given name Only put this when you report ShPP for the first time for this employee
ShPP: Partner second forename or given name Only put this when you report ShPP for the first time for this employee
ShPP: Partner National Insurance number Only put this when you report ShPP for the first time for this employee

If you pay benefits through payroll

Enter this information if you’ve agreed with HMRC to tax benefits through payroll, instead of reporting in the normal way.

Field Description
Items subject to Class 1 National Insurance only  
Benefits this period taxed via payroll Also include this in ‘Taxable pay in this period’
Benefits taxed via payroll year to date  

Employee pay information

Report details of each payment you make an employee in a FPS.

Field name Description
Employee tax code  
Employee tax code: Week 1/Month 1 indicator Only put ‘Yes’ if their tax code has ‘W1’ or ‘M1’ at the end
Employee hours normally worked Put ‘A’ if less than 16 hours, ‘B’ if 16 to 23.99 hours, ‘C’ if 24 to 29.99 hours, or ‘D’ if 30 hours or more. Put ‘E’ if you don’t pay your employee regularly or you pay them a workplace pension or annuity
Pay frequency Put ‘W1’ if weekly, ‘W2’ if fortnightly, ‘W4’ if every 4 weeks, ‘M1’ if monthly, ‘M3’ if quarterly, ‘M6’ if twice a year, ‘MA’ if annually, ‘IO’ if a one-off payment, or ‘IR’ if you pay your employee irregularly
Payment date The date you paid them, not the date you run your payroll. Use the normal payday if it falls on a non-banking day
Tax week number The week you paid them if you pay them weekly, fortnightly or every 4 weeks
Tax month number The month you paid them if you pay them monthly, quarterly, twice a year or annually
Number of earnings periods covered by payment  
Bacs hash code Only put this if you’re paying them through Bacs using your own Service User Number (SUN)
Aggregated earnings indicator Only put ‘Yes’ if you’ve added the earnings from more than one job to work out their National Insurance

Late reporting reason

If you send a FPS after your employee’s payday, let HMRC know why in the ‘Late reporting reason’ field.

HMRC code Situation When to report
G You have a reasonable excuse As soon as possible
H You correct an earlier payroll report On your next regular FPS, or an additional FPS, report the correct payment details. Send by the 19th of the tax month after your original FPS for HMRC to show the correction in that month’s PAYE bill
F You have an employee who’s either paid less than £112 a week or has worked with you for less than a week Within 7 days of paying your employee
D You pay your employee an expense or benefit where you must pay NICs, but not Income Tax, through payroll. This depends on the benefit Within 14 days of the end of the tax month
F You pay your employee based on their work on the day (for example, harvest workers paid based on how much they pick) Within 7 days of paying your employee
A You’re an overseas employer paying an expat employee, or you pay them through a third party By the 19th of the tax month after making the payment
B You pay your employee in shares at less than market value Usually by the 19th of the tax month of giving them the shares – contact HMRC for complex situations
C You make any other non-cash payment (for example, vouchers or credit tokens) to your employee By the 19th of the tax month after making the payment

If HMRC disagrees or you don’t send a FPS or EPS, they may send you a filing notice through PAYE Online or your commercial payroll software package. Penalties for late reporting started from 6 October 2014.

National Insurance

Include information about National Insurance in your FPS when you pay an employee £112 or more a week.

For employees paid less, you only need to include this information if you’re not required to report their earnings for tax (for example, you’re an overseas employer that doesn’t need to pay tax in the UK).

Field Description
National Insurance category letter Your employee’s National Insurance category letter. You can use up to 4 for each payment
Gross earnings for NICs in this period The total pay that’s subject to NICs this period – usually all payments £112 a week or over. Also include pay below this if you’re not required to report it for tax
Gross earnings for NICs year to date The total pay subject to NICs this tax year
Earnings at the Lower Earnings Limit (LEL) year to date The total pay at £112 a week (£486 a month) or over. Don’t include any smaller payments, even if you’re not required to report it for tax
Earnings above LEL up to and including the Primary Threshold (PT) year to date The total pay between £112 and £155 a week (or £486 and £672 a month)
Earnings above the PT, up to and including the Upper Accrual Point (UAP) year to date The total pay between £156 and £770 a week (or £676 and £3,337 a month)
Earnings above the UAP, up to and including the Upper Earnings Limit (UEL) year to date The total pay between £770 and £815 a week (or £3,337 and £3,532 a month)
Employee contributions payable this period The primary contributions (employee’s NICs) deducted from your employee’s pay this period.
If you don’t pay an employee in a pay period enter 0.00
Employee contributions payable year to date The total primary contributions (employee’s NICs) deducted from your employee’s pay.
If you don’t pay an employee in a pay period put the same figure as on your last FPS
Total of employer’s contributions payable in this pay period The secondary contributions (employer’s NICs) you need to pay this period.
If you don’t pay an employee in a pay period enter 0.00
Total of employer’s contributions payable year to date The total secondary contributions (employer’s NICs).
If you don’t pay an employee in a pay period put the same figure as on your last FPS
Scheme Contracted Out Number (SCON) Only put this if you run a contracted-out workplace pension scheme and your employee’s National Insurance category letter is D, E, I, K, L, N, O or V. You can find your SCON on your contracting-out certificate or from your pension provider

Report this National Insurance information when you pay a director.

Field Description
Director’s NIC calculation method Put ‘AN’ if you’re using the standard annual method of work out the director’s NICs, or ‘AL’ if you’re using the alternative method
Week of director’s appointment Put the tax week the director was appointed

EPS: what to report

Send an EPS by the 19th to claim any reduction on what you’ll owe HMRC (for example, statutory pay) from your FPS sent the previous tax month. If you’ve not paid any employees in a tax month, send an EPS instead of an FPS.

Include your employer information as well as the below.

Reclaiming statutory pay for parents and Construction Industry Scheme deductions

Fill in these fields in your EPS if you:

If you run more than one payroll under the same PAYE employer reference, include the total amount of reductions for all those payrolls.

Field Description
Tax month Put which tax month the EPS credit is for
Statutory Maternity Pay (SMP) reclaimed this tax year Put how much statutory maternity payment you’ve claimed
Statutory Maternity Pay NIC compensation recovered this tax year Put how much NICs compensation you’ve recovered through Small Employers’ Relief
Statutory Paternity Pay (SPP) reclaimed this tax year Put how much statutory paternity payment you’ve reclaimed
Statutory Paternity Pay NIC compensation recovered this tax year Put how much compensation you’ve recovered through Small Employers’ Relief
Statutory Adoption Pay (SAP) reclaimed this tax year Put how much statutory adoption payment you’ve reclaimed
Statutory Adoption Pay NIC compensation recovered this tax year Put how much NICs compensation you’ve reclaimed through Small Employers’ Relief
Statutory Shared Parental Pay (ShPP) reclaimed this tax year Put how much Statutory Shared Parental Pay (ShPP) you’ve reclaimed this tax year
Statutory Shared Parental Pay (ShPP) recovered this tax year’ Put how much NICs compensation you’ve recovered through Small Employers’ Relief
CIS deductions suffered If you’re a limited company that has had CIS deductions made from payments received for work in the construction industry, enter the total amount of CIS deductions suffered year to date

Bank details

Include details of the bank you want HMRC to pay into if you’re overpaid or you’ve reclaimed any statutory maternity, paternity or adoption pay or CIS deductions.

Field Description
Name of account holder  
Account number  
Branch sort code  
Building society reference If applicable

You didn’t pay any employees in a period

Send an EPS with the following information by the 19th after the tax month you didn’t pay any employees. The tax month starts on the 6th. Don’t send an FPS.

Field Description
No payment for period Put ‘Yes’ to tell HMRC you didn’t pay any employees
No payment dates from Put the 6th of the first month where you didn’t pay any employees
No payment dates to Put the 5th of the last month where you didn’t pay any employees
Period of inactivity from Tell HMRC in advance if you won’t be paying any employees for a minimum period of one month, and a maximum of 12 months. Put the 6th of the first month where you won’t pay employees – you can only notify from the beginning of the next tax month
Period of inactivity to Put the 5th of the last month where you won’t pay any employees

Claim Employment Allowance

You could get up to £3,000 a year off your National Insurance if you claim Employment Allowance.

Field Description
Employment Allowance indicator Put ‘Yes’ to automatically claim the allowance each year. Only put ‘No’ if you are ineligible to claim, see further guidance to know when to stop your claim. There is no need to put ‘No’ if you have reached your full allowance entitlement.

Report Apprenticeship Levy

From April 2017, employers who have an annual pay bill greater than £3 million, or who are connected to other employers by virtue of the connected companies or connected charities rules, which in total have an annual pay bill of more than £3 million, need to tell HMRC about their Apprenticeship Levy.

Field Description
Tax year Put the tax year to which the return of the Apprenticeship Levy relates
Employer’s HMRC office number  
Employer‘s PAYE reference Put the PAYE reference to which the return of the Apprenticeship Levy relates
Employer’s accounts office reference  
Annual Apprenticeship Levy Allowance Amount Amount of annual Apprenticeship Levy Allowance the employer is allocating to the employer’s PAYE reference
Apprenticeship Levy due year to date Amount of Apprenticeship Levy liability due to date which the employer has calculated
Tax month Put the tax month to which the return of Apprenticeship Levy relates

New employees

When an employee starts working for you, register them with HMRC by including this information in your FPS the first time you pay them.

Field Description
Start date Only fill this in the first time you pay a new employee
Starter declaration Put the starter declaration that you’ve worked out. Don’t put anything for new pensioners, or employees seconded from abroad
Student Loan indicator Put ‘Yes’ if your employee needs you to make Student Loan deductions
Address  
UK postcode  
Foreign country Only put their country of residence if they live outside the UK, Channel Islands or Isle of Man
Passport number Include this if you reviewed your employee’s passport to check they can work in the UK

There are special rules for what to fill in if you:

When an employee leaves

Report this information when an employee leaves or if you close your PAYE scheme.

Field Description
Date of leaving  
Payment after leaving indicator Put ‘Yes’ if you pay an employee after you’ve sent an FPS with their leaving date (for example, you’re paying them after giving them a P45)

Workplace pensions

Report this information when you’re paying a workplace pension or annuity.

Field Description
Occupational pension indicator Put ‘Yes’ if you make occupational pension payments
Annual amount of occupational pension Only put this the first time you pay someone from an HMRC-registered workplace pension scheme. Otherwise leave this field blank (don’t enter £0.00)
Employee receiving occupational pension because they’re a recently bereaved spouse/civil partner Put ‘Yes’ if this applies
Trivial commutation payment type If you’re paying a lump sum – put ‘A’ for a trivial commutation lump sum (TCLS), ‘B’ if it’s from a personal pension scheme, or ‘C’ if it’s from a workplace or public service pension scheme
Trivial commutation payment The lump sum paid. Also fill in the ‘Taxable pay to date’ and ‘Taxable pay in this period’ fields, and put any non-taxable amount in the ‘Non-tax or NIC payment’ field
Payment to a non-individual Put ‘Yes’ if you make payments to a personal representative, trustee or corporate organisation etc

End-of-year or final reports

You’ll need to complete certain annual reports and tasks to prepare for the next tax year, which starts on 6 April.

Report this information in your final FPS or EPS of the tax year. You should also fill in the relevant fields if it’s your last report because you’re closing your PAYE scheme.

Field Description new
Final submission for year Put ‘Yes’ to tell HMRC this is your final payroll report of the tax year
Ceased indicator Put ‘Yes’ if this is the last report because you’re closing your PAYE scheme. Also enter ‘Date scheme ceased’ and the ‘Date of leaving’ for all your employees. Don’t fill in ‘Final submission for year’
Date scheme ceased  

Source: HMRC